Administrative Specialist

Work Location: San Luis Obispo, CA

Full Time Non-Exempt (Hourly) 

40-hour work week on premises

Overtime as approved.

Department hours: 8:30 am to 5:00 pm, 30-minute lunch

About the position:

The role of the Administrative Specialist assists the Executive Administrator with daily tasks for the Executive Management team as well as the staffing at Edge.

Duties Include: The following job functions are a basic requirement but are not limited to and may be assigned other duties.

  • Routes incoming phone messages to the appropriate department
  • Assistance in PPE and Covid safety
  • Order supplies for the supply room
  • Inventory control of office supplies
  • Sort incoming mail and distribute
  • Organize for new offices
  • Maintain kitchen supplies in cabinets
  • Create signs for staff and offices
  • Assist with social events and special visitor relations
  • Assist with meeting planning and coordination
  • Data entry for company records
  • Light housekeeping and maintain plants
  • Ensures confidentially of the accounting departments information
  • Support safety and PPE requirements for office and manufacturing
  • Other duties as assigned

Special Requirements:

U.S. Citizen required, per ITAR definition

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants will be asked to provide specific documentation to verify U.S. person status under the ITAR and the EAR.  A “U.S. person” according to their definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee, or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Required Qualifications:

  • Proficient in Excel, Word, Outlook, Microsoft Office, Photoshop
  • Preferred Associate’s degree
  • At least 2 years’ experience
  • Attention to detail
  • Great time management and organizational skills
  • Excellent organizational skills
  • Excellent writing skills
  • Comfortable with shifting demands and multitasking
  • Excellent collaboration and communication abilities
  • Additional hours may be required to support department due dates

Hiring Requirements:

U.S. Persons, I-9 Requirements

If an offer of employment is extended, a background check is required, and the Offer of Employment is contingent on the results.

Edge Autonomy Benefits
• Medical Insurance, including vision coverage
• Dental Insurance
• Paid vacation
• Paid holidays
• Paid sick time

Edge Autonomy is an Equal Opportunity Employer
Edge Autonomy, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties that will be required in this position. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and in compliance with Federal and State Laws).

Continued employment remains on an “At-Will” basis.

A Note on Our Response to COVID-19 (and Contagious Diseases)
Our workplace requires that all employees be fully vaccinated for COVID-19. Persons with documented medical issues or sincerely held religious beliefs will be reasonably accommodated in accordance with applicable law. Employment is contingent upon proof of vaccination or exemption.
Edge Autonomy is committed to providing a safe and healthy workplace for our employees. While we continue to meet our commitments to delivering the highest quality product to our customers, the health, safety, and well-being of our employees and their families remain our top priority. As the situation evolves, so does our plan. Not only are we following all CDC, state, and local guidelines, but we’re taking precautions to reduce the spread of COVID-19 or new variance outbreaks. We remain vigilant and will continue to be proactive in keeping our community safe.

Veterans Status
To our veterans and separated service members, you are at the forefront of our minds as we recruit top talent to join Edge Autonomy. The skills you’ve gained while serving our country, such as flexibility, agility, and leadership, are much like the skills that will make you successful in this role. In addition, with our commitment to an inclusive work environment, we recognize the exceptional engagement and innovation displayed by individuals with disabilities. Edge Autonomy seeks such skilled and qualified individuals to share our mission where you’ll join a cohort of others who have chosen to call Edge Autonomy home.
Edge Autonomy supports our military and will compensate up to 80 hours of reservist/active duty for our employees.

ADA
The physical demands described here are representative of those that must be met by the candidate to successfully perform the essential functions of this job. Most work is performed in enclosed buildings. This position is primarily housed in a temperature-controlled office. While performing the duties, the candidate is frequently exposed to computer terminals, sitting, and standing for long lengths of time. Frequent and prolonged periods of time looking at a computer screen. Walking, standing, stooping, kneeling, sitting, and bending during each workday. The vision requirement includes close vision, distant vision, and computer vision. Dexterity of hands and fingers to operate a computer keyboard. Carrying up to 50 pounds. PPE for production, as well as PPE for Covid and infectious diseases, include a facial mask, and protective gloves as necessary. These ADA requirements are not inclusive of the performed and responsibilities to be held by the candidate.

About Edge Autonomy

Edge Autonomy is a leader in providing innovative autonomous systems, advanced optics, and resilient energy solutions to the US Department of Defense, the US Federal Civilian Agencies, allied governments, academic institutions, and commercial entities. Edge Autonomy draws on a 34+ year history of aerospace engineering, advanced manufacturing expertise, and technologically advanced manufacturing.

With our headquartered in San Luis Obispo, CA and key production capabilities abroad, Edge Autonomy’s 300+ team members can deliver results at home and abroad. Learn more at EdgeAutonomy.io.

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